Heavenly Thai Spa - Bacolod
Client check-in
Thank you, .
You're checked in. Please proceed to the front desk.
This screen resets in 60s
Client check-in
Thank you, .
You're checked in. Please proceed to the front desk.
This screen resets in 60s
Count the cash in the drawer (petty cash) first. HTS POS is locked until today's petty cash is saved.
Tap a waiting client to load them. For a group paying once, tap each of their codes. They all go on this one invoice.
| Service | Staff | Price | Qty | Amount |
|---|
Tap one or more payment methods.
| Saved | Client | Client codes | Services | Total | Saved by |
|---|
| Code | Guests | Pax | Services | Checked in | Status | Photos |
|---|
| Discount code | Name | Client code | Time | Status | ID photo |
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| Invoice # | Encoded by | Date | Client | Client code | Staff | Service | Time | Amount | Charge account | Discount | GCash | Bank transfer | Card | Gift certificate | Cash amount | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Charged to | Amount | Name | Amount | Ref | Amount | Ref | Amount | Ref | Amount | GC no. | Amount | ||||||||||
Call or text the client, then tap Confirm (it goes to Reservations as Booked and makes a client code) or Decline.
| Selfie | Date | Time | Client | Contact | Pax | Service | Notes | Sent |
|---|
Tap a day to see and add its reservations. Count = active reservations (cancelled not counted).
| Time | Client | Contact | Pax | Service | Staff | Notes | Status | Added by |
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| Card code | Client | Contact | Stamps | Status | Valid until | Made |
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Every card has 10 stamps. Every ₱500 spent in one day = 1 stamp, max 3 stamps per day. Set the reward for any stamp; leave blank for no reward. The ₱ amount is the discount applied on the invoice. Start the reward with a price-list code (e.g. "ST8 - Hair Spa") to limit it to services starting with that code; ST8 rewards need ₱3,000+ of ST8 services. Otherwise the reward works on any service. Renaming a reward only affects cards made from now on; changing the ₱ / % / FREE, amount, Claim at or allowed services updates every card that has the same reward name. Reward codes (ST1-XXXXX for stamp 1 … S10-XXXXX for stamp 10) are made automatically once a reward is reached; staff type them in the invoice's Discount code box.
Excel columns: GC Number, Security Code, Expiry Date, Amount, Service. Put a Service (spelled like the price list) for free-service GCs and leave Amount blank. Blank expiry = no expiry. GCs already in the system are skipped.
A free service GC is always worth the service's current price, so price increases are covered. Leave expiry blank for no expiry. Leave the security code blank to generate one.
| GC number | Security code | Amount | Expiry | Batch | Status | Note |
|---|
Commission is a percent of each service amount the staff handles.
| Name | Position | Commission | Hourly rate | Login |
|---|
Regular hours count only within the schedule (Schedule tab). 1 hour break is deducted when duty is over 4 hours. Late: ₱50 per 30 minutes or part of it. Overtime is paid only when approved. Benefits (Benefits tab) are deducted once per full Thu–Wed cut-off week in the range. Loans and other deductions (Deductions tab) are deducted when their date falls in the range. Tap a name to see each day and approve overtime.
| Staff | Days | Regular hrs | OT hrs (approved) | Late deduction | Basic pay | OT pay | Commission | Benefits | Deductions | Total | Receiving copy |
|---|
| Staff | Services | Sales handled | Commission |
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Excel with Date, Staff Name, Time In and Time Out (like the uniform check-ins export). Names are matched to Heavenly Thai staff; you can fix any match before importing. Re-importing the same staff and date replaces the old record.
Tap a cell to cycle through the shifts, then Day off, then blank. Changes save right away and Payroll uses them automatically. Staff and roles come from the Staff tab (Position).
"Regular until" is for shifts with planned overtime (e.g. 1st shift with OT: regular until 6:30 PM, the rest is approved overtime).
| Name | Start | End | Regular until | Color |
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| Staff / description | Date | Amount |
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Enter each staff's monthly amount. It is split into 4 weekly cut-offs (weeks 1–4 of the month, Thursday to Wednesday) and deducted in Payroll automatically, beginning with the first cut-off week that starts on or after the staff's start date. Example: SSS ₱600 a month = ₱150 per cut-off. If a month has a 5th week, nothing is deducted that week.
| Staff | SSS | PhilHealth | Pag-IBIG | Other | Other is for | Start deducting | Monthly | Per cut-off |
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Cut-offs that have ended are counted as deducted.
Staff type the promo code in Discount code on the invoice. It works when the client filled up on the tablet (client code time) between the start and end dates, and within the time window if one is set — even if the invoice is saved later. One promo code per invoice. Products are never discounted.
| Promo | Discount | Valid | Applies to | Status |
|---|
HTS products for sale. They appear in the invoice under HTS PRODUCTS (Browse and Search). No staff is assigned and no commission is given. No Senior/PWD discount.
| Product | Price | Status |
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Upload photos (one per page) and/or a PDF. Clients scroll through them with the "View our price list" button. To change one page, tap Replace on that photo. Photos show first, in this order, then the PDF.
Same as above, for the products clients can buy. Shown with the "Products price list" button on the tablet.
Excel with Description, Price, Min Price and Max Price. Rows with no price become the category. Uploading replaces the whole list.
| When | Who | Action | What | Changes |
|---|
Default weekly cut-off for Transactions and Payroll (and Benefits weeks). Staff can still change the date and time there.
Choose who can open each tab. Boss always sees every tab. Actions inside a tab that need the Boss PIN still need it.
| Tab | Boss | Admin | Receptionist |
|---|
Plays on all tablets/devices when a new online reservation comes in.
Photos that slide across the bottom of the tablet's "Thank you" screen. 8–10 photos look best.
Overtime pay = OT hours × hourly rate × multiplier. Example: 1.25 pays 25% more per OT hour; 1 pays the same as the hourly rate.
Downloads a copy of ALL records (invoices, check-ins, staff, price list, settings, gift certificates, loyalty cards and history, attendance, schedule, reservations, pending). Photos are not included (use Archive photos below). Do this once a week and keep the file in Google Drive and on your computer. To put records back, use Import file below; records already there are skipped.
Photos (check-in snapshots, Senior/PWD IDs, charge photos) take most of the Supabase space; the encoded records are small and stay. Pick a date range. Export downloads the photos of the check-ins and invoices in that range as one file. Clear deletes those photos from Supabase to free space (Boss PIN; export first; end date must be before today). All invoices, check-ins and other records stay. Import puts an exported photo file back; photos already there are skipped.
Used for Boss login, voids, staff changes on invoices, and the screensaver. 4 to 6 digits.
Set the prefix and the next number. Numbers then count up by 1 on every invoice. If the number you set is already used, it continues after the highest one.
Next invoice will be
These are the choices clients tap on the tablet. The tablet picks up changes within 5 minutes or on its next reset.
THE CLIENT CODE WILL BE SENT TO THE CLIENT AND WILL BE SHOWN TO THE RECEPTIONIST WHEN THE CLIENT ARRIVES.
Your card is valid for 1 year from today.